What is Registered Post AD? How to send Registered Post with Acknowledgement

Lawyers very often send letters or legal notices to people through Registered Post A. D. also known as RPAD or Registered Post with Acknowledgement Due or Register Acknowledgement. This article explains why Registered Post is used and how to send a letter or parcel through Registered Post.

What is Registered Post with Acknowledgement Due?

“Registered Post with Acknowledgement Due” is written on any postal article, for which the sender wants a proof or acknowledgement of delivery to confirm that it has been received by the addressee or his representative. The acknowledgement is “Registered” in the Register of the postal authority and a proof of the delivery is also given to the sender.

The fee for adding an Acknowledgement Card is Rs. 3 extra. The Acknowledgement Card is delivered back to the original sender by ordinary post.

What type of postal mail can be registered?

All postal mail except for Post Cards can be registered.

This includes:

  • Letters
  • Parcels
  • Journals
  • Books
  • Newspapers
  • Currency Not

What type of postal articles need to be compulsorily registered?

  • Any parcel exceeding 4 kilograms in weight
  • Any Insured article
  • Any parcel addressed to a place for which a customs declaration is required.
  • ​Any article containing the following stamp /  label:
    Cheque,
    Hundi,
    bank note,
    bank post bill,
    bill-of-exchange​
  • Any article bearing the word “registered” on the cover
  • Any registered article which is re-posted after having been delivered
  • Any value-payable article (VPP)

Why do we use Registered Post?

Registered Postal Article details are entered into a special register, which ensures proper delivery of the article. Ordinary post which is dropped in the post box or at the counter of the post office is not registered and there is no proof of delivery available for it.

Can we use Speed Post or Private Courier services in place of Registered Post? What is the difference between Speed Post AD and Registered Post AD?

You can use Speed Post or Private Courier for delivery of notices and court procedures, unless the law specifies that delivery must be made by Registered Post only. The reason why Registered Post Acknowledgements are conclusive proof of delivery is because it has been delivered by a government employee as per strict procedure of registering the document in the postal notebook and also taking a signature of the recipient when it is delivered. Also, Speed Post is a service which covers only certain areas of metropolitan and important cities. Speed Post does not cover interior and rural areas. Registered Post AD covers every nook and corner of India, even in the remotest of places where Private Couriers don’t operate.

Can we send a Registered Letter or Parcel without attaching an acknowledgement?

Yes. If the Letter or Parcel does not bear the words “Acknowledgement Due” or “AD” or indicate that an acknowledgement is required, the letter will be registered but no acknowledgement card will be sent to the sender. Mere registration that it has been delivered will be made in the postal register. Thereafter the sender can pay an additional fee and get a certificate of delivery from the postmaster.

How do we send a Registered Letter or Registered Parcel with Acknowledgement Due?

Steps to send a Registered Letter / Parcel with Acknowledgement Due Card:

1. On the Registered Letter or Parcel at the top left corner or above the name of the addressee, clearly mention the words “REGISTER ACKNOWLEDGEMENT”  or “REGISTERED POST A/D” or “REGISTERED” or “REGISTERED POST WITH ACKNOWLEDGEMENT DUE” or “Regd. Post A/D” or even “Regd. A/D”

2. Fill in a Registered Post Acknowledgement Card:

The Card can be obtained free of cost from your nearest Post Office. You can also buy bundles of 50 cards by paying a nominal fee. You can also get the card photocopied and use it.

Fill up the front of the card Sender’s Address with your address in the three lines provided. Fill in the most accurate address, so that the card comes back to you. Fill in the PIN code correctly.

Registered Post AD Card Front

Registered Post AD Card Front

At the back of the AD Card, you will need to fill in the following (as shown in blue):

  • Select Registered Letter or Registered Parcel or Fill in the blank _______ if it is a Book / Journal etc.
  • In the Dated field enter the date on which you will post the letter / parcel
  • In the Addressed To field mention the receivers complete name and address.

 

Registered Post AD Card Back

Registered Post AD Card Back

3. After making the payment for the letter / parcel, retain the receipt so that you can track the parcel in future.

Once your parcel / letter is delivered, the Addressee must fill in the Date on which the letter / Parcel was Received and also Sign / Stamp the AD Card (shown above in red).

Can I send Registered Post to a foreign country?

Yes, you can add a separate Acknowledgement Card (usually a pink coloured one) for foreign Registered Air Mail.

How do I track the delivery of Registered Post?

You can track the delivery of the document by visiting: http://www.indiapost.gov.in/ Nowadays tracking of the Registered Articles and Speed Post can be done by SMS. Sometimes, if your mobile number is properly entered, you will automatically receive an SMS upon delivery.

If your document was delivered but you didn’t receive the AD Card back or your document was undelivered or the status is not known, then you can place a complaint at: http://ccc.cept.gov.in/ComplaintRegistration.aspx

Note that the AD Card is returned to the sender by ordinary post and given ordinary priority. You may want to check with your post office or wait for a few days before complaining.

After placing a complaint, you will receive a letter in writing, stating whether your document was delivered or not. Additionally you can apply for a Proof of Delivery of the document in future.

Which date will be considered by law for the purpose of determining the completion of communication of the Registered Post letter or article? The date on which the sender puts it into delivery or the date when it is actually received by the addressee?

Registered Post is delivered all over India and the delivery time can vary from 2 days to 7 days under normal circumstances. In such a case the time difference between delivery to the post office by the sender and actual receipt by the recipient needs to be considered.

As per the Indian Contract Act 1872:

Section 4. Communication when complete
The communication of a proposal is complete when it comes to the knowledge of the person to whom it is made.

The communication of an acceptance is complete,—
as against the proposer, when it is put in the course of transmission to him so as to be out of the power of the acceptor;
as against the acceptor, when it comes to the knowledge of the proposer.

The communication of a revocation is complete,—
as against the person who makes it, when it is put into a course of transmission to the person to whom it is made, so as to be out of the power of the person who makes it;
as against the person to whom it is made, when it comes to his knowledge.

Illustrations
(a) A proposes, by letter, to sell a house to B at a certain price. The communication of the proposal is complete when B receives the letter.

(b) B accepts A’s proposal by a letter sent by post. The communication of the acceptance is complete, as against A when the letter is posted; as against B, when the letter is received by A.

(c) A revokes his proposal by telegram. The revocation is complete as against A when the telegram is despatched. It is complete as against B when B receives it.  B revokes his acceptance by telegram. B’s revocation is complete as against B when the telegram is despatched, and as against A when it reaches him.

 

25 thoughts on “What is Registered Post AD? How to send Registered Post with Acknowledgement

  1. Jahanara

    I am a lawyer. When I send by RPAD, Acknowledgement card alone is returned to me without the addressee’s signature on it. How can I use it proof of delivery. This is happening quite often. The very purpose of resorting to RPAD post is defeated by this kind of service from the postal department. When you are dealing with many legal mails, you can’t possibly follow-up or seek proof of delivery for each individual letter (which are mostly legal notices). Courts rely more upon public delivery system (Govt. postal service) to private couriers, when it comes to authenticity, but the postal services are poor. Postal services need to spruce up their services. They can consider revising their charges, if need be, in order to offer better service.

  2. Shaikh Mohammed Aqueel

    Thanks for your valuable information. i did not understand why there are two services with just a small change. if delivery of registered post is reduced to 2-3 days. So there would be only normal post( No security+no AD+ normal delivery) and registered post ( More secure+ less time + AD). Unnecessarily people are confused in speed post & registered post plus a extra burden on government to maintain the documentation of these two.

  3. D.M.Chandrashekar

    Sir I had sent 2 RAPD from nearby post Office on 21st November 2015 But as on today I have not recieved any acknowledgement or do I know status of the RAPD those I have sent . Whom to contact it is very urgent for court purpose

  4. Raghavendra BK

    Is it compulsory that only government employee should send RPAD. For consumer complaints we will nor require advocates then the customer himself can send notice know? Sir pls reply

  5. nikhil anil gaikwad

    Sir I have sent 4 RPAD from Post Office, High Court Building, Nagpur, Maharashtra on 29.3.2016.
    till date I have received only 3 Acknowledgements and the 4th acknowledgment is still awaited. how do I know the status of the 4th post I sent though your above said branch.

  6. Satish Mishra

    I just did my first registered AD and it went alright. Let’s see the acknowledgement comes soon. But I never expected a blog around it. It makes so easy for newcomers to enter into this profession. Bookmarking it for future reference as well.

  7. Preeti Singh

    I send one enveloped via post tracking id started with RI XXXXXXXXXX IN I am not understand this post is registered post or speed post or railway parcle. Its not able to track online. In how many days it will reach to destination?

  8. B.K. AWASTHI

    which date will be taken as the delivery date of a registered post whether a date when sender puts it into course of transmission or the date when it is received by addressee?

  9. kuljit singh malhi

    Sir, My friend sent me a Registered letter in office address. The letter delivered to wrong person,which I confirmed by POD.Guide me what should I do for such wrong mentality persons ie( Receiver person) and for post man

  10. Kishorkumar Datta

    Sir,
    I have sent a RPAD letter for which I have paid charges to postal deputy and receipt is issued to me. Now receipt is misplaced by me . Receipt is required for the legal activity. How can I have the detail of that receipt ?

  11. Varun Jain

    I have sold my car and this i want to inform to rto Mh04. Whom should i address this document to? I have already send transfer paper twice but everytime i get status “delivery attempted other”. What does it mean and how can i make sure that transfer papers are delivered and i am free from any legal liability. Also when i check online, there are 2 rto for thane. 1 near louis wadi and 1 near central jail where should i send my documents? Please help me with the same.

  12. Divya

    In case of a legal notice, will the acknowledgement of registered post be sent to the petitioner or to the advocate handling petioner’s case??

  13. Dr. Deepak Gupta

    This is MOST unfortunate, as I have read and reviewed so many responses of citizens here, that despite making an AD registered posts, Dept. of Posts has not spruced up their services and have not brought efficiency in the delivery service of the field-staff.

    The Minister for Telecom and Posts should be brought into the fold along with a copy to NaMo ji for this network of fraud and inefficient service. I urge all of you to send your target recipient/addresses and from where was your AD letter dispatched. It shall open up the names/locations of the staff that did not deliver.

  14. Divya

    I have missed mentioning pincode on my registered post…but address is correct…including area…will it get delivered to the proper address???please replyy…

  15. Suraj Bhatt

    I have sent a registered post with Ad. What if the receiver does not sign the acknowledgement. Will this be considered accepted and accepted in the court

  16. Vikas

    Can Convey of an order by registered ad be treated as equivalent to actual hand over I.e. direct handover?

  17. prabhu

    In normal post letter we paste five rupees stamp,How many rupees stamp we paste for acknowledgement post ?

  18. shreni v

    I intend to send two letters in a single cover by registered post. How can i get a proof that both the letters are delivered? can I use the space provided at the top of the AD card ( received registered letter/parcel———————–) for entering the numberof enclosures in the cover?

  19. admin Post author

    Yes, you can add a separate Acknowledgement Card (usually a pink coloured one) for foreign Registered Air Mail. Ask your post office for the charges.

  20. admin Post author

    It’s best to send both the letters separately. Else, you can simply reference the other letter in the contents of each letter.

  21. admin Post author

    Registered Letter fees are dependent on the Weight, Destination and also the time. Ask at your local post office.

  22. syed nafeesul hasan

    what is the fee for obtaining a certificate of delivery of a regd. article in case no AD was attached with it.

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