Lawyers very often send letters or legal notices to people through Registered Post A. D. also known as RPAD or Registered Post with Acknowledgement Due. This article explains why Registered Post is used and how to send a letter or parcel through Registered Post.
What is Registered Post with Acknowledgement Due?
“Registered Post with Acknowledgement Due” is written on any postal article, for which the sender wants a proof or acknowledgement of delivery to confirm that it has been received by the addressee or his representative.
The fee for adding an Acknowledgement Card is Rs. 3 extra. The Acknowledgement Card is delivered back to the original sender by ordinary post.
What type of postal mail can be registered?
All postal mail except for Post Cards can be registered.
Why do we use Registered Post?
Registered Postal Article details are entered into a special register, which ensures proper delivery of the article. Ordinary post which is dropped in the post box or at the counter of the post office is not registered and there is no proof of delivery available for it.
Can we use Speed Post or Private Courier services in place of Registered Post? What is the difference between Speed Post AD and Registered Post AD?
You can use Speed Post or Private Courier for delivery of notices and court procedures, unless the law specifies that delivery must be made by Registered Post only. The reason why Registered Post Acknowledgements are conclusive proof of delivery is because it has been delivered by a government employee as per strict procedure of registering the document in the postal notebook and also taking a signature of the recipient when it is delivered.
Can we send a Registered Letter or Parcel without attaching an acknowledgement?
Yes. If the Letter or Parcel does not bear the words “Acknowledgement Due” or “AD” or indicate that an acknowledgement is required, the letter will be registered but not
How do we send a Registered Letter or Registered Parcel with Acknowledgement Due?
Steps to send a Registered Letter / Parcel with Acknowledgement Due Card:
1. On the Registered Letter or Parcel at the top left corner or above the name of the addressee, clearly mention the words “REGISTERED POST A/D” or “REGISTERED” or “REGISTERED POST WITH ACKNOWLEDGEMENT DUE” or “Regd. Post A/D” or even “Regd. A/D”
2. Fill in a Registered Post Acknowledgement Card:
The Card can be obtained free of cost from your nearest Post Office. You can also buy bundles of 50 cards by paying a nominal fee. You can also get the card photocopied and use it.
Fill up the front of the card Sender’s Address with your address in the three lines provided. Fill in the most accurate address, so that the card comes back to you. Fill in the PIN code correctly.
At the back of the AD Card, you will need to fill in the following (as shown in blue):
- Select Registered Letter or Registered Parcel or Fill in the blank _______ if it is a Book / Journal etc.
- In the Dated field enter the date on which you will post the letter / parcel
- In the Addressed To field mention the receivers complete name and address.
3. After making the payment for the letter / parcel, retain the receipt so that you can track the parcel in future.
Once your parcel / letter is delivered, the Addressee must fill in the Date on which the letter / Parcel was Received and also Sign / Stamp the AD Card (shown above in red).
How do I track the delivery of Registered Post?
You can track the delivery of the document by visiting: http://www.indiapost.gov.in/ Nowadays tracking of the Registered Articles and Speed Post can be done by SMS. Sometimes, if your mobile number is properly entered, you will automatically receive an SMS upon delivery.
If your document was delivered but you didn’t receive the AD Card back or your document was undelivered or the status is not known, then you can place a complaint at: http://ccc.cept.gov.in/ComplaintRegistration.aspx
Note that the AD Card is returned to the sender by ordinary post and given ordinary priority. You may want to check with your post office or wait for a few days before complaining.
After placing a complaint, you will receive a letter in writing, stating whether your document was delivered or not. Additionally you can apply for a Proof of Delivery of the document in future.