This article explains what the Index – II or Index 2 document means when Registering a Document or referring to a document which has been registered.
What is Index II?
Index II is the summary of any document Registered with the Registrar / Jt. Registrar / Sub-Registrar / Sub-Registrar of Assurances in India. It is also known as नोंदणी – सूची क्र. २ in Marathi.
Why is Index II named so?
The Index No. II is named so because the Registration Act 1908 requires the preparation and maintenance of a number of Indexes for the purpose of record keeping in the Registrars office.
As per section 55 of the Registration Act, 1908:
55. Indexes to be made by registering officers, and their contents
(3) Index No. II shall contain such particulars mentioned in section 21 relating to every such document and memorandum as the Inspector-General from time to time directs in that behalf.
Are there more Indexes besides Index No. II? What do the other Indexes contains?
Yes. There are 4 Indexes to be made and kept at the registration offices.
As per section 55 of the Registration Act, 1908:
55. Indexes to be made by registering officers, and their contents
(1) Four such indexes shall be made in all registration offices, and shall be named, respectively, Index No. I, Index No. II, Index No. III and Index No. IV.
(2) Index No. I shall contain the names and additions of all persons executing and of all persons claiming under every document entered or memorandum filed in Book No. 1.
(3) Index No. II shall contain such particulars mentioned in section 21 relating to every such document and memorandum as the Inspector-General from time to time directs in that behalf.
(4) Index No. III shall contain the names and additions of all persons executing every will and authority entered in Book No. 3, and of the executors and persons respectively appointed thereunder, and after the death of the testator or the donor (but not before) the names and additions of all persons claiming under the same.
(5) Index No. IV shall contain the names and additions of all persons executing and of all persons claiming under every document entered in Book No. 4.
(6 )….
Is the Index II a public document?
Yes. Like any registered document, the Index – II is also a public document and a certified copy is available to any member of the public upon payment of fees and making an application.
How can we get the Index II of a registered document in Maharashtra?
You can visit the IGR Maharashtra website at https://igrmaharashtra.gov.in/ which contains the Index 2 of all registered documents in Maharashtra.
What information does the Index II document contain?
The Index No. II contains the following details of a registered document:
- Registration Date
- Registration Office Name: Eg. दुय्यम निबंधक / Sub Registrar Mumbai City 1 (Fort)
- Document Registration Number / दस्त क्रमांक
- 1. Document Type / विलेखाचा प्रकार Eg: Leave and License / Deed of Transfer
- 2. Document Value or Deposit or Downpayment / मोबदला
- 3. Total Transaction Value / Market Value
- 4. Particulars of the Property in detail
- 5. Total Area of Property
- 6. Assessment of Division or Joint Property (if applicable)
- 7. Names of Persons of the First Part executing the document or presenting the document or Details of Court order etc. (This would be the Seller or Licensor or Landlord etc. )
- 8. Names of Persons of the Other Part executing the document or presenting the document or Details of Court order etc. (This would be the Buyer or License or Tenant etc.
- 9. Date of Execution of the Document
- 10. Date of Registration of the Document
- 11. Section and Page in the Register / खंड पृष्ठ
- 12. Stamp Duty based on the market value
- 13. Registration Fee based on the market value
What can the Index II be used for? Where is the Index 2 used?
The Index II and its certified copies serve as Evidence of Registration of the Document. Without disclosing any clauses or conditions in the document, the Index 2 summarizes the transaction and details of property mentioned in the Registered Document.
The Index 2 is used as proof to show transfer deed execution or to confirm the legitimacy of the execution of a registered document.
It is used at the time of Mortgage / Loan / Sale / Transfer etc. to show the completion of the Transfer of Immovable Property as per the Transfer of Property Act.
Is it safe to give my property agent or Society office a copy of the Index II document?
Yes it is quite safe to give a copy of the Index II document as it is a public document and can be obtained by any person. It contains a summary of the transaction and does not contain any confidential information or privileged data.